Description
The Administrative Assistant & Office Coordinator is a central point of support for our team and the primary steward of our office environment.
We are looking for someone proactive who takes pride in ensuring our employees have the clerical support they need
Key Responsibilities
Office Coordination & Hospitality
Coordinate company happy hours, team-building events, holiday parties, and preparations for services.
Greet guests, manage phone lines, and oversee all incoming/outgoing mail, USPS certified mail, and courier deliveries.
Monitor the email inbox, distribute comments to the design team.
Set up employee workstations and coordinate with our IT support team for new hires.
Assist with project startup, perform preliminary due diligence research, and order critical documents like tax certificates.
Assist the Accounts Manager with light data entry, online fee payments, and bank deposit runs.
Requirements
Requirements
Strong skills in the Microsoft 365 ecosystem (Outlook, Word, Excel).
You are as comfortable with complex project filing
Bilingual (English/Spanish) skills are a plus but not required.
